Accounts Payable Resume—Examples and 25+ Writing Tips (2023)

Bad news.

Accounts payable jobs will shrink 4% in the next 10 years.

You’re swimming in a shrinking pond.

So—

You need to stand out like a $3M windfall to get hired.

How?

Match your accounts payable resume to the job like a fitted suit by JoS A. Bank.

In this guide:

  • An accounts payable resume sample better than most.
  • How to write a resume for accounts payable jobs that proves your assets.
  • How to reconcile your accounts payable job description for resumes.
  • Why you can’t just list accounts payable skills (and what to do instead).

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Accounts Payable Resume—Examples and 25+ Writing Tips (1)

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Not looking for accounts payable specialist resume samples? See our guides:

  • Accounting Resume
  • Accounting Manager Resume
  • Entry Level Accounting Resume
  • Financial Advisor Resume
  • Accounts Receivable Resume
  • Tax Accountant Resume
  • Bank Teller Resume
  • Bookkeeper Resume
  • Senior Accountant Resume
  • Loan Officer Resume
  • Business Analyst Resume
  • Supply Chain Manager Resume
  • HR Manager Resume
  • Data Analyst Resume
  • Entry-Level Business Analyst Resume
  • Entry-Level Financial Analyst Resume
  • Investment Banker Resume

Haven't found what you're looking for? Check all ourProfessional Resume Examples.

Wondering how to put accounts payableon a resume?Are you just starting your accounts payable career? See this guide:Resume for a Career Change

Accounts Payable Resume Sample You Can Copy and Use

Jolene Wu

Accounts Payable Specialist

Personal Info

Phone: 760-838-8255

E-mail: jolenezwu@gmail.com

linkedin.com/in/jolenezwu

twitter.com/jolenezwu

Summary

Detail-oriented accounts payable specialist with 3+ years of experience. Seeking to cut costs at JRH Plumbing. At Harbody Electric, processed 100% of payments within deadlines. Saved 20% on costs by analyzing existing vendors, researching new ones, and negotiating. Collaborated with team members to save $75,000 per year on costs.

Experience

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Accounts Payable Specialist

Harbody Electric

2016–2019

  • Ensured 100% of payments for 3 facilities were processed within deadlines. Processed invoices and expense reports.
  • Analyzed existing vendors vs researched vendors. Negotiated and switched vendors to achieve 20% cost savings.
  • Implemented automated payments, slashing late fees by 25%.
  • Processed an average of 50 invoices per month for $20,000.
  • Collaborated with team to slash costs $75,000 per year.

Administrative Assistant

Jameson-Vance HVAC

2014–2016

  • Addressed problem with A/P system. Ensured all bills paid on time, generating $10,000 in cost savings from late fees per year.
  • Identified 5 vendors who were overcharging. Saved $500 per month.
  • Helped avoid early payments, improving cash flow by 15%.

Education

Calipatria High School

2010–2014

  • Maintained 4.0 GPA in all math classes.
  • Recognized for accuracy and efficiency.

Certifications

  • QuickBooks Certification
  • Bill.com Certification

Additional Activities

  • Member, AIPB.
  • Volunteer bookkeeper, Margaret Patton Animal Center.
  • Participate in monthly bookkeeper meetups.

Conferences

  • 2019 — QuickBooks Connect — spoke on a panel about A/P
  • 2017 — Women Who Count National Conference

Hard Skills:Recordkeeping, validating invoices, Microsoft Excel, maintaining backup files

Soft Skills:Interpersonal skills, critical thinking, communication, detail-oriented

Here’s how to write an accounts payable resume that gets interviews:

1. Pick the Right Accounts Payable Resume Format

Oh oh.

If you write a half-baked accounts payable resume, they’ll think you’re half-baked.

So—

Write a properly-formatted resume.

That starts with the reverse-chronological resume format.

It ends with these key tips:

Accounts Payable Resume Format

  • List your current job first and follow it with the previous ones.
  • Make a one-page resume with 1-inch margins.
  • Include some blank space for readability.
  • Use Calibri, Georgia, or another 10–12pt professional resume font.
  • Write the resume sections: Heading, Summary, History, Education, and Skills.
  • Save it as a PDF resume. Those work well no matter where you open them.

Expert Hint: Will we really lose 65,800 bookkeeping and A/P jobs in the next 10 years? Yep. Custom-fit your resume to show employers you’re “the one.”

2. Add an Accounts Payable Resume Objective or Summary

Imagine this:

The phone rings. You’re hired.

The team read your accounts payable resume three times.

Let’s make that happen.

It starts by getting attention. Do that with a career objective or career summary.

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That’s a quick plug of your selling points near the top. That’s what the team will read first.

Use:

  1. An adjective (detail-oriented, accurate)
  2. The title: “accounts payable specialist”
  3. Years of experience (1+, 4+)
  4. Who/how you’ll help (cut costs at JRH Plumbing)
  5. Best accounts payable moments (Saved 20% on costs by analyzing vendors...)
  6. 1–3 job skills (processed payments, analyzed vendors...)

By the way—

Write your summary last. It’s easier that way. Once the whole resume is ready, it’s easier to cherry-pick the best achievements and add them to your summary or objective.

These accounts payable resume examples show the principles:

Accounts Payable Resume Summary—Example

Detail-oriented accounts payable specialist with 3+ years of experience. Seeking to cut costs at JRH Plumbing. At Harbody Electric, processed 100% of payments within deadlines. Saved 20% on costs by analyzing existing vendors, researching new ones, and negotiating. Collaborated with team members to save $75,000 per year on costs.
Experienced accounts payable specialist, skilled in QuickBooks, invoice review, and record keeping. Have established a reputation for accurate payment processing and vendor management. A detail-oriented team player with a strong record of efficiency.

Those are so close.

Both samples add payment processing and vendor management. But—

The first includes 100%, 20%, $75,000, and other icing on the cake.

Next—

Are you making a resume for accounts payable specialists with no experience?

See these entry-level accounts payable resume samples:

Entry-Level Accounts Payable Resume Objective

Accurate accounts payable specialist with skills in QuickBooks and bill payment. Seeking to save significant money at Harbody Electric. Assisted with A/P as administrative assistant at Jameson-Vance HVAC. Generated $10,000 in cost savings through on-time bill payment. Improved cash flow 15% by avoiding early payments.
Entry-level accounts payable specialist. No full-time A/P experience, but am a detail-oriented employee with a reputation for efficiency and accuracy. Expert A/P skills. A critical thinker who can improve cash flow and save money.

The winner?

The first of those accounts payable resume examples gets the gold. It doesn’t just claimsavings and cash flow improvements.

It adds details like $10,000 and 15%.

Expert Hint: Accounts payable specialists earn $38K to $47K. To get a better salary, write a better job description for your accounts payable manager resume. That’s next.

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your resume in our resume builder now.

CREATE YOUR RESUME NOW

Accounts Payable Resume—Examples and 25+ Writing Tips (2)

Nail it all with a splash of color, choose a clean font, and highlight your skills in just a few clicks. You're the perfect candidate, and we'll prove it. Use our resume builder now.

3. Craft Your Accounts Payable Job Description and Skills Section

Argh.

They deleted your accounts payable clerk resume.

It happens.

Let’s make sure it doesn’t happen to you.

To write an accounts payable job description for resumes that turns heads:

  1. Jot down the resume skills in the online job posting.
  2. Put those keywords in your resume job description.
  3. Show the effect you got with them.

Look at these accounts payable resume samples:

Imagine a job that wants these accounts payable skills: payment processing, vendor management, automated payments, collaboration.

Accounts Payable Job Description for a Resume [Sample]

Experience

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Accounts Payable Specialist

Harbody Electric

2016–2019

  • Ensured 100% of payments for 3 facilities were processed within deadlines. Processed invoices and expense reports.
  • Analyzed existing vendors and researched vendors. Negotiated and switched vendors to achieve 20% cost savings.
  • Implemented automated payments, slashing late fees by 25%.
  • Processed an average of 50 invoices per month for $20,000.
  • Collaborated with team to slash costs $75,000 per year.
  • Responsible for redesign of A/P approval process to reduce late fees.
  • Performed month-end closing process.
  • Made regular and accurate journal entries.
  • Assisted with training of new employees in A/P policies.

Wow.

The second of those accounts payable resume examples uses the wrong skills and—

It doesn’t show you had an effect.

I mean—were you good at your job, or bad?

That’s where numbers help.

But what about a resume for entry-level applicants?

Say the job wants these accounts payable skills: on-time bill payment, vendor analysis, collaboration.

See these accounts payable resume examples with no experience:

Entry-Level Accounts Payable Resume Job Description [Sample]

Administrative Assistant

Jameson-Vance HVAC

2014–2016

  • Addressed problem with A/P system. Ensured all bills paid on time, generating $10,000 in cost savings from late fees per year.
  • Analyzed and identified 5 vendors who were overcharging. Saved $500 per month.
  • Collaborated with accountant to avoid early payments. Improved cash flow by 15%.

Administrative Assistant

Jameson-Vance HVAC

2013–2015

  • Answered phone calls and emails. Greeted clients.
  • Assisted with filing and record keeping.
  • Worked with clients to ensure all work was performed according to specifications.
  • Responsible for scheduling technician home calls.

Ding.

Both accounts payable resume examples show the same office job.

The first lists accounts payable accomplishments.

Now, what accounts payable skills should you list on a resume? See these:

Accounts Payable Skills for a Resume

Hard Skills

Soft Skills

Record Keeping

Interpersonal Skills

A/P Software

Collaboration

QuickBooks, Xero

Communication

Vendor Management

Time Management

Validating Invoices

Detail Oriented

Microsoft Excel

Critical Thinking

Backing up Files

Organization

Payment Processing

Negotiation

Reconciling Accounts

Accuracy

Journal Entries

Efficiency

But don’t just copy-paste this list to your AP resume. Instead, add only those skills the hiring manager is looking for (they’re in the job ad!).

4. Do More with Your Education

Let’s boost your working capital.

Your accounts payable specialist resume needs an education section.

But it can’t be cookie-cutter.

Work it like this accounts payable resume sample:

Accounts Payable Resume Example—Education

Education

(Video) Resume Tips 2016 - 7 Things You Need To Focus On With Your Resume.

Calipatria High School

2010–2014

  • Maintained 4.0 GPA in all math classes.
  • Recognized for accuracy and efficiency.

Look at that.

The education section doesn’t just say you went to school.

It shows accounts payable skills, too.

Remember to always list the highest degree of education (add info on your degree, major, university, graduation date). If you only have a high school diploma, just include your high school degree.

Expert Hint: Did you just graduate from school? Lengthen your education section. Use it to show transferable A/P skills like teamwork, efficiency, and organization.

5. Add Tempting Sections to Your Accounts Payable Resume

“She’s the whole package.”

Let’s make your next employer say that.

How?

By adding some tempting sections to your accounts payable resume.

Try a couple of these:

  • Associations (AIPB, NBA)
  • Certifications (CB, QuickBooks, Bill.com, Xero)
  • Conferences (speaking on panels adds bonus points)
  • Publications
  • Groups and meetups
  • Volunteering
  • Freelancing
  • Additional activities
  • Languages

These sample accounts payable resumes show how:

Accounts Payable Resume—Extra Sections

Certifications

  • QuickBooks Certification
  • Bill.com Certification

Additional Activities

  • Member, AIPB.
  • Volunteer bookkeeper, Margaret Patton Animal Center.
  • Participate in monthly bookkeeper meetups.

Conferences

  • 2019 — QuickBooks Connect — spoke on panel about A/P
  • 2017 — Women Who Count National Conference

Additional Activities

  • Stamp collecting.
  • Hiking.

So important.

The first of those accounts payable resume examples adds more skills proof.

Expert Hint: Write a cover letter. Employers will read your accounts payable and receivable resume longer with a letter. That means a higher chance of getting hired.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Accounts Payable Resume—Examples and 25+ Writing Tips (3)

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here.

Key Points

Here’s how to write an accounts payable resume:

  • Use the accounts payable resume template up top. It lets you stack the deck with the best parts of your A/P career.
  • Don’t just list accounts payable skills. Add what you processed, negotiated, and implemented, with numbers.
  • Add accounts payable achievements to your education, like excellence in math or teacher compliments.
  • Include optional resume sections like a QuickBooks certification or volunteer work.

Got questions on how to write great resumes for accounts payable jobs? Not sure how to put accounts payable on a resume? Leave a comment. We’ll be happy to reply!

FAQs

What are your strengths for Accounts Payable? ›

What skills do you need for an Accounts Payable role?
  • Strong data entry skills for expense reports.
  • Proficient in Microsoft Excel.
  • Knowledge of accounting principles and Accounts Payable processes.
  • Familiarity with purchase order processes.
  • Ability to work independently and take initiative.

How do you describe Accounts Payable and receivable on a resume? ›

Resume samples for this job emphasize the following duties: sorting documents, paying invoices, collecting revenue, notifying customers who need to release payments, generating financial reports, ensuring financial security, and maintaining accounting records.

How do I describe my skills on a resume? ›

Use 'action' words such as achieved, awarded, organised, led, assisted, managed, increased, developed, built or won. Use positive words to describe yourself and your achievements such as accurate, willing to learn, organised, hardworking, dependable, motivated or creative.

What is the best way to explain accounts payable? ›

Definition: When a company purchases goods on credit which needs to be paid back in a short period of time, it is known as Accounts Payable. It is treated as a liability and comes under the head 'current liabilities'. Accounts Payable is a short-term debt payment which needs to be paid to avoid default.

What should I write in description in resume? ›

To be comprehensive, each listed position should contain the following information:
  1. Job title.
  2. Company name.
  3. City and state—or country, if international.
  4. The employment time interval.
  5. Description of the company and your role.
  6. Your main achievements and accomplishments.

What is a good resume description? ›

A good resume summary, in a sentence or two, highlights some of your biggest achievements to date, mentions your profession and includes 1-2 of your top skills. For your resume summary to really stand out, though, it should also be tailored to the company's needs. What can you do for them?

Can you explain what accounts payable is in your own words? ›

Accounts payable (AP) are amounts due to vendors or suppliers for goods or services received that have not yet been paid for. The sum of all outstanding amounts owed to vendors is shown as the accounts payable balance on the company's balance sheet.

What are 3 good accomplishments? ›

'My greatest achievement' examples could include:
  • Giving a great presentation at work.
  • Beating sales targets.
  • Training for and completing a marathon.
  • Organizing a successful charity event.
  • Mentoring a coworker or fellow student.

What are your top 3 achievements answer? ›

Here are a few tips to help you develop an answer that's sure to impress.
  1. Go with a Professional Achievement. The best tip you can get about this question is to keep things professional. ...
  2. Pick a Recent Accomplishment. ...
  3. Make It Relevant to the Job You Want. ...
  4. Provide Some Details.
18 Jul 2022

What are the 4 functions of accounts payable? ›

In a typical Accounts Payable Clerk role, the job description typically includes the following responsibilities: Calculating, posting business transactions, invoice processing, verifying financial data for use in maintaining records.

What are 5 examples of strengths? ›

Some examples of strengths you might mention include:
  • Enthusiasm.
  • Trustworthiness.
  • Creativity.
  • Discipline.
  • Patience.
  • Respectfulness.
  • Determination.
  • Dedication.

What 3 strengths can you contribute to this role? ›

Below are a few examples of strengths that can be expanded upon with your experience as they fit the job description:
  • Team Player.
  • Time Management.
  • Good at managing people.
  • Meeting deadlines.
  • Always finish my tasks.
  • Good listener.
  • Deal well with difficult customers/situations.
  • Able to see the big picture.
19 Sept 2014

What skills do employers look for on resumes? ›

What are the best job skills on a resume?
  • Computer proficiency.
  • Leadership experience.
  • Communication skills.
  • Organizational know-how.
  • People skills.
  • Collaboration talent.
  • Problem-solving abilities.
9 Jul 2022

What are the top 5 skills that you have? ›

Top 5 Skills Employers Look For
  • Critical thinking and problem solving.
  • Teamwork and collaboration.
  • Professionalism and strong work ethic.
  • Oral and written communications skills.
  • Leadership.

What is the 3 way matching for accounts payable? ›

Three-way matching is an accounts payable process that checks that the details on a purchase order, the supplier's invoice and the delivery receipt match before an invoice is paid. Two-way matching checks only the details of the supplier's invoice against the details of the purchase order.

What are the two types of payments in AP? ›

Accounts Payable makes several types of payments other than standard invoices to vendors. These include honorarium, stipends, subject study payments, consultants, professional services, Visa payments (Dept of Homeland Security), fellowships, scholarships and student awards.

What is the most important account payable? ›

The most important reports within accounts payable for a small business owner are usually the reports that track the company's total expenditures and specific payments within departments. A small business owner can also use accounts payable reports to verify bill payments.

How many skills should you put on a resume? ›

You should list 4 to 10 skills on a resume. The number of hard and soft skills you include on your resume depends on the job you want, but 4 to 10 is enough for most candidates.

What is a headline for a resume? ›

A resume headline is a concise introduction to your work experience, skills, and professional background. Having a good headline will encourage recruiters to look deeply into your resume. A resume headline can also allow you to bypass applicant tracking systems & ensure that your CV gets read by a recruiter.

What is your headline or summary on a resume? ›

A resume headline is a concise description located just below your name and above your resume summary. It quickly communicates who you are as a candidate and, when written effectively, grabs the attention of hiring managers. Headlines are an important addition to your resume.

What are the 3 most important things to look for in a resume? ›

Including the most important parts of a resume is crucial to providing potential employers with an in-depth outline of your qualifications, experience and education. Commonly suggested parts are your contact information, resume profile or summary, experience, education and skills.

What are 5 things that are listed on a resume? ›

Key Elements of a Resume
  • Personal Information. Name Current and Permanent address (may be omitted from a resume posted on the web) ...
  • Objective. In one short sentence summarize your goal for your job search. ...
  • Education. ...
  • Work and Related Experience. ...
  • Awards and Honors. ...
  • Activities/Hobbies. ...
  • Skills. ...
  • References (3-5 people)

What is the double entry for accounts payable? ›

However, in double-entry accounting, an increase in accounts payable is always recorded as a credit. Credit balance in accounts payable represents the total amount a company owes to its suppliers. Once the invoice is received, the amount owed is recorded, which consequently raises the credit balance.

What else is accounts payable called? ›

Accounts payable (AP) represents the amount that a company owes to its creditors and suppliers (also referred to as a current liability account). Accounts payable is recorded on the balance sheet under current liabilities.

Why should we hire you answer best? ›

For starters, I have all the skills and experience listed in the job description, and I'm confident that I can make an immediate impact on your company. It's not just my background in leading successful projects for Fortune 500 companies, but also my passion for the industry that drives me to succeed.

Why are you interested in this position? ›

Example: "I'm interested in this job because I can see that, in this role, my skills could help solve this problem within your company. I also see an opportunity for me to learn and grow these skills, so we both would benefit personally, professionally, and financially.

What motivate you for this job? ›

Good answers to the question 'what motivates you? '
  • meeting deadlines, targets or goals.
  • mentoring and coaching others.
  • learning new things.
  • coming up with creative ideas to improve something, or make something new.
  • analysing complex data in order to draw clear and simple conclusions.
  • working well as part of a team.

What is your weakness best answer? ›

Answer “what is your greatest weakness” by choosing a skill that is not essential to the job you're applying to and by stressing exactly how you're practically addressing your weakness. Some skills that you can use as weaknesses include impatience, multitasking, self-criticism, and procrastination.

How do you handle stress and pressure? ›

2. Commit to a Positive Attitude
  1. Decide what you can do. Pinpoint which parts of the situation you have the power to change or influence for the better. ...
  2. Get support. Find someone to talk to about your situation. ...
  3. Care for yourself. Take especially good care of yourself when stress in your life is high.

How will you describe yourself? ›

Example: "I am ambitious and driven. I thrive on challenges and constantly set goals for myself, so I have something to strive toward. I'm not comfortable with settling, and I'm always looking for an opportunity to do better and achieve greatness. I was promoted three times in less than two years in my previous role."

What is P2P cycle? ›

"Procure to pay," or P2P, is the full cycle of actions and events that a business engages in when they require goods or services from an outside supplier. This cycle describes the steps that a company must take to procure the items and pay the appropriate remittance to the supplier, less any discounts and adjustments.

How is Excel used in accounts payable? ›

This accounts payable ledger is an excel spreadsheet into which you can list all your business purchases made on account. This helps you track what you owe to each vendor/supplier and you can see at a glance when you need to pay your bills.

What is AP job description? ›

What is Accounts Payable? The Accounts Payable department is responsible for the financial, administrative and clerical support of a company. They are in charge of making payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, and recording the company's short-term debts.

› wp-content › uploads › formidable › ac... ›

What specific experience or skills make you the perfect fit? While I quite sure these free great accomplishments, plus processing, make double it is saved in PD...
As digital transformation is taking place in the accounts payable function, fleets are starting to see the strategic value AP can bring to the organization. Acc...
If you are applying for an accounts payable position, make sure that your resume speaks volumes for you, especially where your accomplishments are concerned. A ...

What is the job description for accounts payable specialist? ›

The Accounts Payable Specialist is responsible for day-to-day financial transactions including accounts payable, corporate credit card reconciliations, and various other transactional issues.

How do you list accounts payable? ›

How is Accounts Payable Recorded on a Balance Sheet? Accounts payable is listed on a businesses balance sheet, and since it is a liability, the money owed to creditors is listed under “current liabilities”. Typically, current liabilities are short-term liabilities and less than 90 days.

What responsibilities does a accounts payable Clerk have? ›

Accounts Payable Clerk
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

What are the 4 functions of accounts payable? ›

In a typical Accounts Payable Clerk role, the job description typically includes the following responsibilities: Calculating, posting business transactions, invoice processing, verifying financial data for use in maintaining records.

What is a smart goal for accounts payable? ›

Improve Productivity and Efficiency

Some of the key ways that you can seek to improve productivity through smart goal-setting are: Reducing invoice cycle times. Making invoice payments more efficient, e.g., capturing discounts but protecting cash flow. Increasing the number of invoices processed per employee.

What are the most important goals of accounts payable? ›

Accounts payable objectives include making timely vendor payments, maintaining accurate data, nurturing positive relationships with suppliers, and researching ways to save money and improve the bottom line. All of these objectives help guide the overall accounts payable process.

What are the two types of payments in AP? ›

Accounts Payable makes several types of payments other than standard invoices to vendors. These include honorarium, stipends, subject study payments, consultants, professional services, Visa payments (Dept of Homeland Security), fellowships, scholarships and student awards.

What are the two types of accounts payable? ›

Liabilities can be broken down into two main categories: current and noncurrent. Current liabilities are short-term debts that you pay within a year.

What is 3 way matching in accounts payable? ›

Three-way matching is an accounts payable process that checks that the details on a purchase order, the supplier's invoice and the delivery receipt match before an invoice is paid.

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